SharePoint Version History

SharePoint automatically keeps track of changes made to documents, allowing you to view, restore, or delete previous versions. This feature is useful if a file is accidentally modified, overwritten, or deleted.

How to Access Version History in SharePoint

Using the SharePoint Online Website

Go to the document library where the file is stored.
Right-click the document or click the "..." (More Options) next to the file name.
Select Version History from the dropdown menu.
A list of previous versions will appear, showing:
- Version number
- Modified date & time
- Person who made changes
- Comments (if any)
Click on a version to View or Restore it.

Using the Office App (Word, Excel, PowerPoint, etc.)

Open the document in Word, Excel, or PowerPoint (desktop or online version).
Click File > Info > Version History.
A list of previous versions will appear in a side panel.
Click on a version to View, Compare, or Restore it.

Restoring a Previous Version

Open Version History (using one of the methods above).
Click the "..." (More Options) next to the version you want to restore.
Click Restore.
The selected version becomes the current version, while the previous version remains available in the history.

Tip: If you don’t want to restore an old version but need its contents, open it, copy the information you need, and paste it into the current document.

Deleting an Old Version

Open Version History.
Click "..." (More Options) next to the version you want to remove.
Click Delete.
Confirm the deletion.

Note: Deleting a version does not delete the entire document, only that specific version.